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Guides September 23, 2026 5 min read

Seating chart: Excel, Canva or a dedicated tool? Our 2026 comparison

Excel, Canva, paid specialized software, or modern interactive tools: overview of the best options to seat your guests smoothly.

Screen showing an interactive seating chart builder tool

While Excel is useful for guest lists and Canva for static name tags, only a dedicated tool like CéSAR combines interactive 2D room layouts, automatic spreadsheet imports, and a live QR code for guests on the day—completely free.

1. Excel or Google Sheets: essential for lists, poor for floor plans

Almost every planner starts with a spreadsheet. It is ideal for tracking RSVPs and dietary requirements. However, trying to visualize a room layout with shapes in Excel quickly turns into an ergonomic nightmare when shifting tables.

2. Canva: pretty for print, rigid for the live event

Canva offers beautiful templates for printed wedding signage. The core flaw remains: once printed, it is frozen in stone. Any last-minute change forces you to redesign and reprint.

3. CéSAR: the modern, 100% free all-in-one choice

CéSAR brings together the best of both worlds: import your Excel sheet in 1 click, arrange tables fluidly on a 2D floor plan, and let guests scan a sleek QR code on the day to see their table on their smartphone.

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Try the CéSAR seating chart editor

Create your event for free and build your floor plan in minutes.

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